Click on the Edit menu and select Advanced Search. Find Large Files and Directories Using the du Command. The du command is used to estimate file space usage, and it is particularly useful for finding directories and files that consume large amounts of disk space. The following command will print the largest files and directories: du -ahx. Copy.How To Search Multiple PDF Files Using Acrobat ReaderYou can, additionally, search large files of yours (such as email inboxes). Such as Geany (on GNU/Linux), TextWrangler (Mac), or Notepad++ (Windows).1Click Duplicate Finder helps you to free up gigabytes of storage space through finding duplicates, similar and large files.Searching For A Specific Search Term In Multiple PDF FilesMost PDF readers let you search for any text you want in your PDF files. It’s because PDFs are scannable documents, and like Microsoft Word files, their characters are also recognizable by your system.What you can’t do easily with your PDF files, though, is that you can’t search for a specific term in multiple files at once. Pressing the Control + F key only searches the current document that’s open in the software but it doesn’t search any other PDF files. The Power Mac version, which uses Adobe's PowerPC Accelerator plug-in. The most popular way to search a PDF or multiple PDF files is to use the Acrobat Reader software on your computer. Here’s how you perform the task in the software.The grey “System” data can be a myriad of things from settings files to application database files. The white space at the end of the bar shows space that’s still available. Hover over each colored bar to see how much space is taken up by a particular type of data. Enter your search term in the input box. Hit Allow in the prompt on your screen.The software will search for your given term in all the PDF files in your specified folder.To fully remove the apps I recommend a utility such as the free AppCleaner. Plus, you can redownload anything tagged as coming from the App Store should you need them in the future, so you can toss those apps to save space.One thing to be aware of, this does not delete settings files for the app or anything it sticks in other places of the computer. Many of them can probably go. Similarly, click the Last Accessed column header to see which apps you haven’t launched in years. You can probably trash most apps tagged as Duplicates or Older Versions.
Search For Large Files How To Search MultipleFor this reason, I always recommend that you don’t use these options unless you have another computer that does have everything stored locally with a Time Machine backup.If your Mac’s drive is filling up—if it has less than 10 percent free space—consider using the Storage Management tools to search out and delete files that are wasting space. If you do that many of your files will no longer be on your computer which means they no longer get backed up in Time Machine. Do be careful with using options to optimize your storage. With Mail and Photos, Storage Management merely tells you how much space the app’s data occupies and lets you enable space optimization (downloading only recent attachments for Mail, and keeping only optimized photos on the Mac). With Books and iTunes, you can remove content that you’ve purchased since you can download it again. These extra files typically don’t use up too much storage space, but they can add to clutter and other problems.As noted before, the rest of the categories here may vary depending on what apps you use. It won’t give you advice about what to delete, it simply gives you a graphical overview of your drive and tells you what folders and files are using up space. It also boasts other features that can improve performance, protect your Mac from malware, and keep your apps up to date.Daisy Disk ($9.99) is great for getting a comprehensive overview of your storage usage. It can ferret out forgotten downloads, old videos, mammoth folders, bloated caches, outdated iOS updates and backups, copies of iOS apps, and more. This utility can help you identify and remove unnecessary data to free up space. Here are some additional solutions including some third party ones that I like.MacPaw’s CleanMyMac X is a great solution for those who don’t mind its $35 price tag (and don’t mind upgrading when a new version comes out–you don’t want to be running a cleaning utility that’s designed for an old system software). The problem is, it’s hard to know which ones are legitimate and which ones are malware or won’t find any more than the built-in tool I showed you above. Your computer still keeps a full copy of your files in the Dropbox folder. They get synced to the cloud. When you put files into Dropbox they do not get moved off of your computer into the cloud. Dropbox, in general, does not save space on your computer, a common misconception. It’s particularly good at finding the things in the mysterious “System” section.Dropbox Smart Sync. This keeps the icon on your computer, but the content gets removed. If you enable this feature you can control-click on any file or folder to keep it “online-only”. There is, however, a new option for “Professional” and “Teams” level subscribers: Smart Sync. One place to get started for a lot of people is the “Videos” album in your Photos app. A single photograph takes up about as much space as several hundred emails that don’t have attachments. Emails and documents don’t typically take up much space. The biggest offenders to storage are usually videos, photos, and music, so start there. Do your files spark joy? If not, maybe it’s time to KonMari your computer. But now that it’s on your computer, you may want to control-click the file to return it to online-only again.Get rid of things you simply don’t need. You can also find a lot of large files in “Bursts” because those are many photos in one. These videos can often take up an enormous amount of space since they are after all 30 pictures a second. Choose Videos and go through those. Click the triangle next to it if it’s not expanded. If you haven’t backed up in months it could take several hours to back up. Go ahead and plug in your drive and let it do its magic. Recent versions of macOS will accumulate backups, waiting for you to plug in your drive before it offloads them and freeing up space. If you have Time Machine configured but you haven’t connected your drive in a while, you may be seeing a message pop up in the upper right corner of your Mac complaining that it’s been many days since your last backup. When you’re done, you can go to the “Recently Deleted” album to reclaim the space if you need it back right away, though you’re probably better off waiting a month for the pictures to clear themselves automatically in case you change your mind about any of them.Back up with Time Machine. Quickbooks for mac read onlyICloud is a syncing service, so deleting things from your computer deletes them from the cloud.Don’t delete files from your computer assuming they are in Time Machine. What not to doDon’t delete files from your computer assuming you have them in your iCloud account. I use many of the same tools I mention above, but since I understand the ins and outs of what these tools do I can usually find much more than these tools will on their own. This is why I always tell people to buy the computer you need for the next five or ten years, not the computer you need right now.And of course , there is me! Whenever I visit clients I give their computers a good manual inspection to discover what things are eating up their storage. However, any MacBook or MacBook Pro since 2012 or any MacBook Air have integrated or proprietary storage, so the only real solution in those cases is to replace the computer with one that has what you need. This might work for iMac and Mac Pro. Thumb drives are notorious at going bad, and there aren’t good diagnostic tools out there to find out when they do. Those services will remove files after you’ve removed them from your computer, usually after about a month.Don’t move files to a thumb drive. And after your Time Machine drive fills up it will start removing old backups to make way for the new backups.Don’t delete files from your computer assuming you have them in an online backup like Backblaze. If they didn’t then that’s the technology we would use in computers in the first place. Your backup drive could go bad. External hard drives can go bad, too. Never use them for originals.Don’t move files to an external drive unless you have a good backup system in place that you are checking regularly. Thumb drives are only good for shuffling large files between computers. They can still go bad just through sitting around.
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